Business

Julie Mitchell
Accounts Payable Specialist
and Administrative Assistant Finance

409-925-9039

Vendors please send invoices by either of the following methods:

E-Mail: accounts.payable@sfisd.org

Mail: Santa Fe ISD 
              Attention: Accounts Payable Department
              P.O.Box 370
              Santa Fe, TX 77510

Accounts Payable Documents

Vendor Direct Deposit Set Up Form

Travel Information

Travel Checklist

Hotel Tax Exempt

Request to Increase Maximum Lodging Rate

Booster Club Annual Meeting

COMING SOON

(Online Meeting)

If you would like to be added to the online meeting invitation, please email sarah.pfluger@sfisd.org.

Booster Club Manual 22-23

Booster Club Registration Form

Booster Club Financial Certification

Booster Club Fundraiser Financial Recap

Booster Club Fundraising Approval Form

Booster Club Organization Request

Booster Club Sample of Constitution ByLaws

Booster Clubs Fundraiser Request

High School Booster Club Request Forms

Process for Independent Contractor

September 2021

Step 1:  Complete the protected excel worksheet (enable content). The determination status will either be (IC or EE) independent contractor or an employee.

Step 2: If the worker is an employee, HR needs new hire information completed and it is assumed the worker will be an auxiliary temporary employee who works less than 20 hours a week otherwise the budget manager/organization paying for the services will need to pay TRS and other benefits to the employee.  The new hire submission must include the Independent Contractor excel worker status (IC or EE) verification sheet.

Step 3:  If the worker is an employee, written pay vouchers need to be submitted to payroll.  LUMP SUM amounts will not be accepted on auxiliary temporary employees.  The amount of hours worked and rate per hour must be listed on the pay voucher.

Step 4 Independent Contractor:  If the contractor has never worked for the district, complete the entire packet for new independent contractor. The protected excel worker status (IC or EE) verification sheet must be attached to the independent contractor form.

Step 5 Independent Contractor:  If the contractor is returning, submit the "one" page "returning" contractor form.  The protected excel worker status (IC or EE) verification sheet must be attached to the independent contractor form.

SFISD Independent Contrator versus Employee

Independent Contractor Agreement (New to the District)

Independent Contractor Annual Update (Returning to the District)

Santa Fe ISD has contracted with a check recovery service to collect any insufficient fund checks made out to any district activity, including food services.  The recovery service will charge a minimum $30 fee for all checks returned by the bank for insufficient funds.  The service will begin by writing letters or telephoning the check writer.  Insufficient checks may be paid to the check recovery company by credit card, debit card, money order or by electronic check over the phone.

Welcome to the Payroll Page for Santa Fe ISD

Taylor Lunsford

Payroll Specialist

409-925-9022

payroll@sfisd.org 

Payroll Announcements

Tax Deferral Executive Order Message

September 3, 2020

An executive order was signed by President Trump on August 8, 2020 calling for a deferral of certain payroll tax obligations. These pertain only to the OASDI (Old-age, survivor, and disability insurance), commonly referred to as Social Security. Here at Santa Fe ISD, we do not collect Social Security Tax; therefore, there is no change in the policies and procedures of payroll. You will not see a reduction in income taxes withheld since the Presidential Memorandum does not cover these. Please click on the link to view a copy of the details of this executive order. If you have any questions please feel free to email us at payroll@sfisd.org.

If the IRS issues additional guidance that clarifies the deferral of taxes, we will keep you abreast of the changes and the impact on your compensation and employment taxes.

Click here to read the Tax Deferral Executive Order

End of Year Accounting Processes

We are performing our end of year accounting processes, which include payroll processing. You may see your paycheck stub in Skyward for future payrolls; these are accounting processes and not an early payment process. The funds will be deposited in your financial institution on the designated payroll dates, we appreciate your understanding, and if you have, any questions feel free to contact us.

LINKS AND FORMS:

2023-2024 Payroll Calendar

2022-2023 Payroll Calendar

Tax Deferral Executive Order 2020

2021 W-4 Form

Extra Duty Pay Voucher

Direct Deposit Authorization Agreement

Exit Benefits and Payroll Form

Santa Fe ISD Business Department is now paperless. Effective January 1, 2017 hard copies of W2's will no longer be mailed. W2's are available online via Employee Access. Once you log on, select "Employee Information", "Payroll" and "W2 Information". Select the year you would like to print and click "View W2". You will be prompted to enter your social security number. Paper copies will be issued upon written request. (Click here for tutorial.)

Bryan Holliday

Purchasing Specialist 

4133 Warpath

Santa Fe, TX 77510

409-925-9026

Purchasing Guidelines 

Vendor Application Packet

MASTER CO-OP LIST (vendor may not be in Skyward)

Commodity Codes

The SFISD School Board Policy for Purchasing is listed as:

CH (Local)

CH (Legal)

CHH (Legal)

CHG (Legal)

Awarded Vendors for RFP# 19-005 Promotional Items, Screen Printing, Embroidery, and Related Services are listed below, to become an approved vendor follow the link below in Current Bids & Proposals.  Proposals accepted on a continual basis until 2:00pm, June 30, 2025.

Koza, Inc.                                                              Booster Spiritwear, LLC.                                    Santa Fe Soap Factory

Awards of Distinction, Inc.                                T-Shirt Trends                                                      Ichi-Ban Trophy & Engraving

Pepwear, LLC                                                       Texas Embellishment Experts Corp.                Forge Promotions, LLC (Wizard Pin)

BSN Sports LLC                                                     D. Zine Graphics LLC

Custom Sportswear, Inc.                                     Fort Worth Running Company

Positive Promotions                                             Minuteman Press-Bay Area

Gandy Ink                                                              University Cheer Air Force, Inc.

Hart to Heart Designs                                          TNT Signs and Graphics

KNK Interests LLC                                                Xpressmyself.com LLC

Helton Enterprises Inc. (Custom T's)                 Beaed, LP

Patriot T's                                                                Spirit Monkey, LLC

Awarded Vendors for RFP# 19-001 General Retail Merchandise, Fast Food, Restaurant & Catering Services are listed below, to become an approved vendor follow the link below in Current Bids & Proposals.  Proposals accepted on a continual basis until 2:00pm, June 30, 2025.

Casa Ole'                                                                   Glaciers Sno-Cones                                          Texas Taco Cabana                                                                      

Chick-Fil-A                                                               Jason's Deli                                                        T-Bone Toms Meat Market/Steakhouse Restaurant, Inc

Doreck's Meat Market                                          Whataburger Restaurants                                 Tookeis Seafood (T-Bone Toms)

EAI Education                                                         Snowie Express LLC (Food Truck)                   Tookies Burgers (T-Bone Toms)

Gio's Flying Pizza                                                  The Sheperd Mix Food Bar (Food Truck)          Gypsy Joynt Inc.

Kelley's Country Cookin'                                     Offbeat Eatz LLC (Food Truck)                          The Tremont House Hotel

Myleigh's Morsels                                                  Texas Roadhouse Friendswood                    Big Phil's Smokehouse & Catering

Olive Garden                                                           La Brisa                                                                  Chief Nutrition

Shipley Do-nuts                                                      Chick Fil-A Alvin                                                 Corey's Kitchen & Elite Catering LLC

Sonic Drive-In                                                         Kat's Barbecue                                                    Roux House Productions

Good Grub Grill                                                      Donut Hole                                                           Kona Ice of Galveston Bay Area

For general miscellaneous school supplies, furniture and technology equipment, SFISD takes advantage of purchasing from vendors on the various state approved Interlocal Cooperatives (Coops) such as:

TCPN, National IPA, OMNIA (Region 4)

TIPS (Region 8)

Allied States Cooperative (Region 19)

PACE Purchasing Cooperative (Region 20)

BuyBoard (TASB)

State of Texas Cooperative-TxSmartBuy

Purchasing Solutions Alliance

HCDE (Harris County Dept. of Education) Choice Partners

HGAC (Houston Galveston Area Council)

DIR (Department of Information Services)

CTPA (Central Texas Purchasing Alliance)

NCPA (National Cooperative Purchasing Alliance)

EandI

EPIC6 (Educational Purchasing Interlocal Cooperative)

Purchasing Procedures Manual

     Current Bids and Proposals    

   Archived Bids and Proposals     

Superintendent's Employment Contract