• HELPFUL TIPS

     TEAM MEETINGS AND CHAT EXPERIENCES ARE IMPROVING:

    We are pleased to announce the following updates to improve the Teams meeting and chat experience.  For more information on each of these, please scroll down to the FAQ's and look for the Teams Information.

      --Easily access meeting options from within a Teams meeting in progress (end of April)
      --Audio playing on presenter device will be shared in the live event (end of April)
      --Download a participant report in a Teams meeting (early May)
      --Screen Share from Chat (early May)

FAQ'S

  • Q:  HOW DO I USE TEAMS?

    **Students and teachers must use their SFISD Microsoft account logins in order to connect to the teacher's link/meeting**
     
    Microsoft Teams is the recommended platform for meetings with your students and/or other staff.  Depending on how your course is set up is where you will create the Teams meeting.  A Teams meeting can be set up anywhere that has the editor (an assignment, calendar event, etc).  Please click the links below for more information.  
     

    Editing a file in Teams

    Non-Office files can't be edited once you upload them to Teams. You need to update your original files in their respective apps, then upload them again. 

    New Features in TEAMS:

    Raise a Virtual Hand in Teams Meetings

    The new raise hand feature in Teams allows meeting attendees to identify that they wish to speak by toggling the hand icon in the meeting control bar, making it easier to actively participate in meetings. Raise hand will be available initially for PC, Mac, and web-based clients. Support for mobile applications will follow.

    When a meeting participant has raised their hand, an icon will appear next to their name in the roster view as well as their profile picture or video on the main meeting stage. Participants can lower their hand, and any presenter can lower individual hands in the meeting.

     

    Easily access meeting options from within a Teams meeting in progress: 

     

    We are making it easier for meeting organizers to quickly and easily change their presenter and lobby settings once a Teams meeting starts by providing an easy to access link directly in the participants pane. This new functionality will be present for both scheduled and "Meet Now" meetings.

      

     

     

     

     

     

     

    Download a participant report in a Teams meeting: 

     

    Meeting organizers, especially teachers, often need to know who joined their Teams meetings. Soon you will be able to download a participant report, found in the roster view that includes join and leave times for participants. Available in the roster view, meeting organizers can download the report that includes those users who joined while the organizer was present. This feature is only available with the meeting while the meeting is active. Available on desktop (Windows and Mac) and the web.

    The default for the feature will be DISABLED. The Admin will need to go turn this on through a PowerShell cmdlet to be able to utilize this feature:

    Set-CSTeamsMeetingPolicy - Identity Global - AllowEngagementReport "Enabled"

     

     

    Audio playing on presenter device will be shared in the live event: 

    Today, if you are screen sharing content with audio in a Live Event, attendees won't be able to hear the audio of that content. With Share System Audio in Live Events, your live event attendees will now be able to hear the audio of the content that you are screen sharing. This feature works just like share system audio in Teams Meetings. Once enable, any audio that is playing on the user's machine will be shared in the live event for participants to hear.  Note: This feature will only be available for Presenters/Producers in a Live Event joining from the Windows Desktop Teams Client with ScreenSharingMode set to "Single application" or "Entire screen".

     

     

    Screen Share from Chat: 

    The option to start a screen share from a 1:1 or group chat will now be governed by the ScreenSharingMode policy. Further, the ability to "add audio" to a screen share from chat session (if you want to talk to someone while screen sharing) will be governed by a user's AllowPrivateCalling setting. This ensures that users who have AllowPrivateCalling disabled cannot start audio calls via screen share from chat.

    Starting a screen share from chat:                                Setting the ScreenSharingMode policy in Teams Admin Center under Meeting Policies:

       

     


    Q:  HOW DO I USE ZOOM?

    To use Zoom through Canvas, you will need a district account.  Please send a request to Technology Services.  Please note, Microsoft Teams is the recommeded platform for video conferencing with your students and/or other SFISD Staff.  
     
    Click on the links below for more information.
     

    Select Manage Participants -> Select Mute All -> You will be prompted to allow participants to unmute themselves.  Clicking continue will mute all current and new participants.


    Q:  HOW DO I CHECK MY VOICEMAILS?

    Below are the steps to check your voicemail when away from the District:

    • Dial your phone number 409-925 or 927-#### (your extension) 

    • When voicemail picks up, hit #, #, # (pound or hashtag) 

    • Voicemail will come on, then dial the extension number, then P/W. 

    • Choice 1 for voicemails.


    Q:  HOW DO I 'CHAT WITH TECH SUPPORT'?

    This feature is only available to staff and students.  When you click on the link, it will open up the Microsoft Teams Chat feature.  It may ask you to log-in to your Office 365 account using your SFISD network username and password.  Once logged in, start typing in the 'Type a New Message' box at the bottom.  A tech will contact you shortly.

    Click here to start a chat


    Q:  HOW DO I CREATE A CONTACT GROUP IN OUTLOOK?

    If you often email a group of people, create a contact group in Outlook so you only need to email that contact group instead of individual emails.  Click on the link below to view a how-to video.

    Create a Contact Group


    Q:  HOW TO TURN ON WORD PREDICTOR AND IMMERSIVE READER

    Here are some step by step directions to send to parents on how to turn on word predictor and immersive reader for Dyslexia students:

    How to use immersive reader in Office 365


    Q:  HOW TO LINK MY CLASS PAGE ON THE DISTRICT WEBSITE?

    You will need to get your ePortfolio link and you can send it to jodi.montemayor@sfisd.org.  Below are some instructions on how to retrieve the link as well as setting up your Class page.

    ePortfolio How To


    Q:  WHAT IF I DON'T HAVE A CAMERA ON MY LAPTOP?

    Some of the older Dell Teacher laptops may not have a build in Camera. If that is the case, your classroom IPEVO will work as a USB Camera if needed.